Applicants may apply for funding for a walk-through assessment and/or a detailed technical assessment. Companies performing the detailed technical assessment internally cannot apply for assessment funding to recover associated costs.
Detailed Technical Assessment
All applications must be for future work and not for any assessments that are in progress or have been previously completed by the Applicant. Assessments must not begin prior to having a funding Contribution Agreement in effect.
At the conclusion of the technical assessment, the QTSP will provide a final report to the Applicant. This report must demonstrate current baseline GHG emissions of subject process/equipment, calculation of potential energy savings and GHG reductions, recommendations for a project implementation, calculations of capital costs, an M&V plan, and expected post-project GHG results.
The final report of the technical assessment can be used to apply for capital project funding under the SMART Green Project funding program. An approval for an assessment does not guarantee that a project will then qualify for funding. A project funding request must be submitted separately and will be evaluated based upon its overall merits.
If the related project application is approved for funding, the technical assessment qualifies for a supplementary contribution of up to 100% of eligible costs to a maximum of $15,000 for a detailed technical assessment or $30,000 for a detailed technical assessment with gas metering.
Applicants who have not identified a project may apply for funding for a walk-through assessment by a Qualified Technical Service Provider (QTSP) to identify potential GHG reduction/energy efficiency projects.
Companies unable to complete a detailed assessment internally may apply for SMART Green Assessment funding assistance to work with a QTSP who will conduct a detailed technical assessment of current GHG emissions and energy usage.
The application will be reviewed by a SMART Program Advisor. If the application requires additional information, the Program Advisor will contact the Applicant. If the application is approved, a Contribution Agreement will be issued. The assessment work must not begin until the Agreement has been signed by both the Applicant and CME.
A proposed budget must be submitted with each application. Prior to submitting your application, ensure that you review all eligible and non-eligible expenses. Contact one of our Program Advisors for any questions or clarification.
The QTSP must provide a proposal of services, which must be submitted with an application for funding. Consulting services and fees must be clearly outlined in the proposal. For example, if the QTSP is providing any of the following: grant writing services for the application, a walk-through, a GHG baseline evaluation, a technical assessment, an energy audit, and/or engineering consulting for a project; then each service must be listed separately.
At the conclusion of an assessment or project, consultants must provide a detailed invoice of the work completed in order to determine eligibility of each service under the program; the invoice should provide a detailed breakdown of expenses, including services description, time, travel, reporting, etc. One line item such as "services rendered" will not be accepted. If a breakdown of services is not provided, all consulting fees will be deemed ineligible.
CME reserves the right to remove any unreasonable expenses.
At the completion of the assessment, the QTSP must provide a written report. Outlines for a Walk-through Report and a Detailed Technical Assessment Report are provided in the Related Links section of this website.
The report for the walk-through must include:
The technical assessment report for the project GHG baseline emissions, GHG reductions, and capital expenditure must include:
The final decision on satisfaction with the quality of the assessment rests with the Applicant company. If unsatisfied with the report, this must be rectified before submitting to SMART. A submitted report and final claim constitutes a satisfactory and complete assessment.
To be reimbursed for the assessment, the Applicant will be required to complete and submit an Expense Claim via the online portal at the completion of the assessment, along with a copy of the QTSP report, a copy of the detailed QTSP invoice, and proof of payment.
Proof of payment is defined as follows:
1. Copy of front and back of cleared cheque – not a copy of the issued cheque or cheque stub as this is not a proof that the invoice has been paid, but only that the cheque has been issued; OR
2. Copy of front of cheque with accompanying bank statement or transaction print-out showing the cheque has cleared the account; OR
3. Copy of EFT transaction if paid electronically.