Technical Assessments Funding Guidelines

Applicants may apply for funding for a walk-through assessment and/or a detailed technical assessment. Companies performing the detailed technical assessment internally cannot apply for assessment funding to recover associated costs.

Walk-through Assessment

  • Applicants who have not identified a project may apply for funding for a walk-through assessment by a Qualified Technical Service Provider (QTSP) to identify potential GHG reduction/energy efficiency projects. 
    • A list of QTSPs is posted on the SMART Green website; however, if an Applicant wishes to work with a preferred consultant, the consultant must meet the program’s QTSP qualifications. Refer to the Assessment section of this website for more information.
  • Approved walk-through assessment applications are eligible for 100% SMART Green assessment funding to a maximum of $2,500.
  • Companies can apply for one walk-through assessment per facility.
  • The one-time contribution payment is issued at the completion of the assessment upon receipt of the final report.

Detailed Technical Assessment

  • When submitting a project funding application, Applicants must include a detailed technical assessment demonstrating the facility’s current baseline GHG emissions as well as forecasted post-project reductions.
  • Companies unable to complete a detailed assessment internally may apply for SMART Green Assessment funding assistance to work with a QTSP who will conduct a detailed technical assessment of current GHG emissions and energy usage.
    • A list of QTSPs is posted on the SMART Green website; however, if an Applicant wishes to work with a preferred consultant, the consultant must meet the program’s QTSP qualifications. Refer to the Assessment section of this website for more information.
  • For a detailed technical assessment by an approved service provider, Applicants can receive an initial contribution amount of 50% of eligible consulting costs to a maximum of $15,000; in addition, a supplementary contribution amount will be awarded if the assessment results in an approved project under the Program, for a total contribution up to 100% of the eligible costs of the assessment, not exceeding $15,000.
  • For detailed technical assessments requiring gas metering, an initial contribution of 50% of eligible consulting costs to a maximum of $30,000 can be awarded, and a supplementary contribution will be issued if the assessment results in an approved project under the Program. The total contribution allowed is 100% of eligible costs, not exceeding $30,000.
  • Companies can apply for one detailed technical assessment per facility.
  • The initial contribution payment of 50% of eligible costs is issued at the completion of the assessment upon receipt of the final report.
  • Additional funding: If the assessment results in the funding approval of a project, the additional contribution payment for the balance of up to 100% of the eligible costs, not exceeding the maximum amounts described above, is issued upon receipt of a signed project agreement.

All applications must be for future work and not for any assessments that are in progress or have been previously completed by the Applicant. Assessments must not begin prior to having a funding Contribution Agreement in effect.

At the conclusion of the technical assessment, the QTSP will provide a final report to the Applicant. This report must demonstrate current baseline GHG emissions of subject process/equipment, calculation of potential energy savings and GHG reductions, recommendations for a project implementation, calculations of capital costs, an M&V plan, and expected post-project GHG results.

The final report of the technical assessment can be used to apply for capital project funding under the SMART Green Project funding program. An approval for an assessment does not guarantee that a project will then qualify for funding. A project funding request must be submitted separately and will be evaluated based upon its overall merits.

If the related project application is approved for funding, the technical assessment qualifies for a supplementary contribution of up to 100% of eligible costs to a maximum of $15,000 for a detailed technical assessment or $30,000 for a detailed technical assessment with gas metering.

To apply for Walk-through Assessment funding:

Applicants who have not identified a project may apply for funding for a walk-through assessment by a Qualified Technical Service Provider (QTSP) to identify potential GHG reduction/energy efficiency projects. 

  • Select a QTSP from the list of SMART-approved auditors from the list of Qualified Technical Service Providers.
    • If an Applicant wishes to work with a service provider who is not SMART-approved, the service provider must first complete an application to the SMART Green program to become an approved QTSP. Refer to the section "Becoming a QTSP" for more information.
  • Contact the selected QTSP in advance of applying for an assessment to arrange for a completed proposal. This proposal must be submitted along with your funding application for an assessment. It is important that the proposal provides enough detail of the assessment to allow SMART reviewers to base a decision of approval.
  • Although CME will vet the list of providers, companies must also complete their own due diligence when selecting the appropriate consultant.
  • Complete and submit an Assessment Application through SMART’s online Grant Management submission portal with a proposal from the QTSP that includes the scope of work, budget and proposed timelines, and the two most recent reviewed/audited FY end Financial Statements, along with notes to the financial for both years. If only one year of Financials are provided, the application will be returned and will result in a processing delay. 
  • The application will be reviewed by a SMART Program Advisor. If the application requires additional information, the Program Advisor will contact the Applicant.  If the application is approved, a Contribution Agreement will be issued. The assessment work must not begin until the Agreement has been signed by both the Applicant and CME.

To apply for Technical Assessment funding:

Companies unable to complete a detailed assessment internally may apply for SMART Green Assessment funding assistance to work with a QTSP who will conduct a detailed technical assessment of current GHG emissions and energy usage.

  • Select a QTSP from the list of SMART-approved auditors from the list of Qualified Technical Service Providers.
    • If an Applicant wishes to work with a service provider who is not SMART-approved, the service provider must first complete an application to the SMART Green program to become an approved QTSP. Refer to the section "Becoming a QTSP" for more information.
  • Contact the selected QTSP in advance of applying for an assessment to arrange for a completed proposal. This proposal must be submitted along with your funding application for an assessment. It is important that the proposal provides enough detail of the assessment to allow SMART reviewers to base a decision of approval.
  • Although CME will vet the list of providers, companies must also complete their own due diligence when selecting the appropriate consultant.
  • Complete and submit an Assessment Application through SMART’s online Grant Management submission portal with a proposal from the QTSP that includes the scope of work, budget and proposed timelines, and the two most recent reviewed/audited FY end Financial Statements, along with notes to the financial for both years. If only one year of Financials are provided, the application will be returned and will result in a processing delay. 

The application will be reviewed by a SMART Program Advisor. If the application requires additional information, the Program Advisor will contact the Applicant.  If the application is approved, a Contribution Agreement will be issued. The assessment work must not begin until the Agreement has been signed by both the Applicant and CME.

Expenses and Expense Eligibility

A proposed budget must be submitted with each application. Prior to submitting your application, ensure that you review all eligible and non-eligible expenses. Contact one of our Program Advisors for any questions or clarification.

The QTSP must provide a proposal of services, which must be submitted with an application for funding. Consulting services and fees must be clearly outlined in the proposal. For example, if the QTSP is providing any of the following: grant writing services for the application, a walk-through, a GHG baseline evaluation, a technical assessment, an energy audit, and/or engineering consulting for a project; then each service must be listed separately.

At the conclusion of an assessment or project, consultants must provide a detailed invoice of the work completed in order to determine eligibility of each service under the program; the invoice should provide a detailed breakdown of expenses, including services description, time, travel, reporting, etc. One line item such as "services rendered" will not be accepted. If a breakdown of services is not provided, all consulting fees will be deemed ineligible.

  • Consulting fees (including travel) are eligible. 
  • Entertainment and meals must be reported separately and are NOT eligible expenses.
  • Itemized receipts for travel must be submitted with final claim. Any expense not supported by an attached receipt will be removed from eligible expenses; expenses are reimbursed at receipt value only.

CME reserves the right to remove any unreasonable expenses.

Reimbursement and Reporting Process

At the completion of the assessment, the QTSP must provide a written report. Outlines for a Walk-through Report and a Detailed Technical Assessment Report are provided in the Related Links section of this website.

The report for the walk-through must include:

  • A summary of the QTSPs observations and notes during the facility walk-through
  • A list of potential projects and whether or not the recommendation is for the Applicant to pursue a detailed assessment on a project in order to move towards the project application

The technical assessment report for the project GHG baseline emissions, GHG reductions, and capital expenditure must include:

  • Quantification of baseline GHG emissions (accurate to +/-15%) currently generated by the production process(es)/ equipment.
  • A detailed description (including all costs and eligible expenses (accurate to +/-25%) of proposed capital upgrade(s) to these processes to be supported through the Program, with a calculation of how much the upgrades will reduce the Applicant’s baseline GHG emissions  (to an accuracy of +/-15%).
  • A detailed description of how the proposed capital upgrades will provide other benefits to the Applicant such as increased productivity and/or reduced production costs.
  • Demonstration that the Applicant has the financial capacity and stability to execute a capital project to completion if approved for funding.
  • The M&V Plan which describes how the post-project GHG analysis will be conducted. 

The final decision on satisfaction with the quality of the assessment rests with the Applicant company. If unsatisfied with the report, this must be rectified before submitting to SMART. A submitted report and final claim constitutes a satisfactory and complete assessment.

To be reimbursed for the assessment, the Applicant will be required to complete and submit an Expense Claim via the online portal at the completion of the assessment, along with a copy of the QTSP report, a copy of the detailed QTSP invoice, and proof of payment.  

Proof of payment is defined as follows:

1. Copy of front and back of cleared cheque – not a copy of the issued cheque or cheque stub as this is not a proof that the invoice has been paid, but only that the cheque has been issued; OR

2. Copy of front of cheque with accompanying bank statement or transaction print-out showing the cheque has cleared the account; OR 

3. Copy of EFT transaction if paid electronically. 

 

Disclaimer: The information provided on this page is accurate at the time of posting and is subject to change without notice.

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